Planning and Internal Controls

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Project management office (PMO)

Mandate

To enhance service delivery within the public service, it is pivotal to ensure a uniform approach to managing projects within all spheres of the IG. This means that the same tools and techniques should apply across all spheres of government. The PMO is meant to translate strategies/concepts into projects. The PMO supports all interim government projects and accompanies departments and organs of state.

Newsletters

September 2018

Responsibilities of the PMO

Plan, help execute, monitor and closeout projects.

Establish project management framework/ guidelines for the IG.

  • Help IG and organs of state translate strategies/concepts into projects.
  • Accompany departments in ensuring projects are planned and managed properly.
  • Act as projects committee with other members as mandated by the office of the president across IG.
  • Train IG personnel of established project management framework to ensure uniformity.

Jurisdiction

  • The Jurisdiction of the PMO is limited to an executing and reporting office on projects brought to its attention through the office of the President.
  • Governance
  • The chief projects officer is accountable and responsible for the performance of the IGs Projects. The PMO is vested in the office of the President.
  • The PMO will have mandatory briefings with Performance management evaluation.
  • The PMO will submit monthly progress reports on all projects mandated to it.
  • The chief projects officer is expected to delegate his/her responsibilities within the IG to departmental project managers but remain accountable and responsible for ensuring the project management framework is adhered to.
  • The chief projects officer shall make available all relevant information for mandatory state audits/agents of the legislative authority.
  • Client departments/ project owners have veto powers over all decisions on project deliverables.
  • Chief projects officer has veto powers over choice of project management tools and techniques and their application to IG projects.
  • Project Team led by a Chief Projects Officer (CPO) who must be a qualified/experienced project manager.